Move Colorado Board Role Descriptions
Chair
The Chair of Move Colorado’s Board of Directors works with other Board Members and staff to ensure the sound management of the organization and its effectiveness in meeting its mission. Duties may include:
- Presiding at Board meetings, after developing the agenda with the support of part-time, contract staff.
- Discussing issues confronting the organization with other Board Members.
- Encouraging Board’s role in strategic planning.
- Helping guide and mediate Board actions with respect to organizational priorities and governance concerns.
- Annual budgeting, financial planning, financial reporting and tax preparation in conjunction with the organization’s Treasurer.
- Playing a leading role in fundraising activities.
- Leading the organization’s Nominating Committee.
- Appointing the chairpersons of committees, in consultation with other Board members.
- Serving ex officio as a member of committees and attending their meetings when invited.
- Working with the Operations Manager to ensure the efficient and effective running of the organization.
Vice Chair
The Vice Chair of Move Colorado’s Board of Directors supports the Chair and is slated as the successor to the Chair position. Duties may include:
- Performing Chair responsibilities when the Chair cannot be available (see Chair Job Description)
- Working closely with the Chair and part-time, contract staff.
- Participating closely with the Chair to develop and implement officer transition plans.
Secretary
The Secretary of Move Colorado’s Board of Directors ensures the smooth operations of the Board with the support of the staff. Duties may include:
- Working with part-time, contract staff to manage and maintain records.
- Developing a familiarity with the organization’s legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings.
- Reviews and approves all Board meeting notes.
Treasurer
The Treasurer of Move Colorado’s Board of Directors ensures the financial health of the organization with the support of the staff. Duties may include:
- Working with the Board Chair and contract, part-time staff to prepare and present financial reports at Board meetings and communicating effectively with the Board about financial issues.
- Engaging in the annual budget process with support from the Chair.
- Ensuring development of financial policies and procedures.
- Reviewing annual tax filings and presenting it to the Board.
- Chairing the Finance & Operations Committee.
Member-at-Large
Move Colorado Board Members work with each other, Board Officers, and part-time, contract staff to provide leadership and strategic governance to the organization and its activities.
- Representing Move Colorado to stakeholders and acting as an ambassador for the organization.
- Attending a minimum of 75 percent of monthly Board Meetings (9 of 12).
- Serving on a minimum of one committee or task force, and/or taking on special assignments.
- Working in good faith with other Board Members as partners to develop, plan and achieve our organizational goals.
- Assisting in the recruitment of members and other revenue generating activities.
- Approving Move Colorado’s annual budget, tax filings, and material business decisions; be informed of, and meet all, legal and fiduciary responsibilities.
- Reviewing the part-time, contract staff’s performance annually/consideration of contract renewal.
- Assisting the Board Chair in identifying new Board Members.
- Participating in the recruitment of special guests for events and assisting with related member communications, as needed.
- Attending monthly membership meetings in person whenever possible; ensure Move Colorado’s good reputation within their organization and expedite the approval and payment of membership dues.
Meeting Frequency
- Monthly Board of Directors meeting (60 minutes, third Tuesday of the month at 3:30 PM)
- Executive Committee meetings (Chair, Vice Chair, Past Chair, Secretary, and Treasurer only; as called by the Chair)
- Each Executive Committee member is expected to serve on at least one committee
All Board positions are two-year terms.
